Event tee timeline for Reno: when to order so the shirts show up
Standard turnaround at Battle Born Clothing is 28 days from the day you approve the digital proof. That is the production clock; the calendar clock starts earlier, when sponsors send logos, and ends later, when shirts are sorted at the venue. Here is the plan we give Reno race directors and event chairs.
The calendar, counting back from event day
| Weeks before event | What happens |
|---|---|
| 8-9 weeks | Lock the shirt style, colors and print plan. Request a quote with estimated counts. |
| 7 weeks | Sponsor logo deadline. Send vector logos and the back layout order. |
| 6 weeks | Approve the digital proof. The 28-day clock starts here. |
| 2 weeks | Production complete; shirts ship UPS/USPS ground (1-2 days within Nevada) or are picked up in Yerington by appointment. |
| 1 week | Shirts in hand. Count, sort by size, bag volunteer shirts separately. |
| Event day | Hand out. Keep a size chart; swap, do not argue. |
Why sponsor logos are the bottleneck
The back of an event tee is a grid of sponsor logos, and the last sponsor always sends a JPEG from a business card the night before the deadline. We redraw simple logos as vector; complex ones take longer or print poorly at small sizes. Set your sponsor deadline a week before you need to approve the proof, and tell sponsors the logo prints in one color.
Counting shirts
Order for registrations plus a buffer. Read sizing a run for the size split. Late registrations after the proof is approved can be a second short run, quoted per job, with screens re-burned at $20 per color. It is cheaper to order 10% extra up front.
What a rush looks like
We do not publish a rush rate because it depends on what is on the press that week. Rush is quoted per job. If your event is inside 28 days, send the request anyway and say the date; the answer is usually a number, sometimes a no, never a surprise invoice.
The order itself
| Line | Qty | Each | Total |
|---|---|---|---|
| PC61 white participant tee, 1-color front + 1-color sponsor back | 48 | $14.72 | $706.56 |
| Screens, 2 locations | 2 | $20.00 | $40.00 |
| Volunteer tees, bright color, same front art | 12 | quoted per job | quoted per job |
| Total (participant run) | $746.56 |
What to send
- Event date and the date you want shirts in hand
- Sponsor logos and their order on the back
- Artwork (vector preferred: AI, EPS, PDF, SVG; a 300 dpi PNG is fine)
- Quantity and a size breakdown (S-XL, 2XL and up carry the supplier upcharge)
- Shirt style and color, or tell us the budget and we will suggest one
- Print locations and ink colors per location
- Need-by date. Standard is 28 days from proof approval; rush is quoted per job
Questions
Can you ship straight to the venue?
Yes, anywhere in the US. Give us the address and a contact who will be there.
What if the sponsor list changes after proof approval?
Any art change after approval resets the clock for that screen and re-burns it. Lock sponsors before you approve.